FAQ

If information is missing, please write to nw-inkubator@scc.kit.edu.

Working models

What working models are there?
Permanent workplace: This model is available for those who prefer a permanent workplace for personal reasons or due to the nature of their work.
Shared office (BG): Several colleagues share workstations assigned to the BG that are overbooked (i.e. there are more people than places). The BG organizes itself. The BG decides independently who uses which workstation and when. In the BG, for example, cupboards can be shared. Members of a BG can access all flex workstations in the SCC, e.g. if all BG members work on the same day.
Full flex: Without a fixed workstation and without belonging to a shared office, full flex status offers the greatest flexibility. Working in different teams can be reconfigured at any time. Full flex employees can use all flex workstations at SCC.
How much home office is possible?
Home office must be compatible with the employee’s personal duties and must be coordinated with the department head.

For the SCC, the provisions of the collective agreement on Mobile Work and Desk‑sharing apply. Quoted: “§ 6 Decision / Grant / Procedure (1) Employees and their direct supervisor shall discuss, at the employee’s request, the possibility of mobile work and its scope. In principle, a scope of up to 80 % mobile work is possible, provided that the conditions described in § 4 are met.”

Accordingly, under § 9 the SCC allows “full‑flex” employees and members of a co‑working community to work from home for up to 80 % of their weekly working time.
For SCC members with a fixed workplace, up to 40 % of the weekly working time may be performed from home.
I would like to become part of a shared office, what do I need to do?
Talk to the office community and your department head. If everyone agrees, let's go! If you form a new shared office together, the following instructions apply to everyone.
Update your data in my.scc.kit.edu
Full flex meets my expectations, how do I get started?
Talk to your department head and clarify whether your job is suitable for working from home and flexible working.
I am currently a full flex worker and would like to switch to a shared office.
  • Talk to the office community and your department head. If everyone agrees, here we go!
  • Inform Torsten Antoni, who is responsible for room management in the SCC, preferably by email (department head and anny-support∂scc.kit.edu in cc).
  • The booking authorizations in Anny remain the same.
I would like a permanent workplace, is that possible?
The choice of working model is up to you. It is best to inform Torsten Antoni, who is responsible for room management at the SCC, about your wish to change by e-mail (department management and anny-support∂scc.kit.edu in the cc). The permanent workstation will be assigned by Torsten Antoni.
We would like to work in a group. What agile rooms are available?
CN: Rooms 126 in Building 141 and 214 in Building 441 are set up as creative spaces and offer alternative working environments with beanbags, sofas, pinboards and (electronic) whiteboards.
CS: In building 20.20. the creative space is in 372.2.
The creative rooms can be booked by all SCC members in Anny. The equipment is described in detail there.
An overview of all meeting and creative rooms at the SCC is available on the SCC Wiki: … when you are looking for a meeting room.
A new employee is being recruited in our group. What is the procedure?
A flex workstation can be blocked for a defined period of time during the induction period. Torsten Antoni determines the workplace in consultation with the head of department. After the induction period, the new employee decides on a working model in consultation with the head of department and communicates this to Torsten Antoni (head of department and anny-support∂scc.kit.edu in cc).

Access to flex workstations

Where can I find a flex workstation?
The workstations (resources) are managed in the Anny room booking system.
How can I access Anny?
  • Via the website anny.eu/b/kit -- Login via SSO -- Internet address of your organization: kit.edu -- next -- Shibboleth Identity Provider
  • Via the app in MS Teams anny eu+
Who can book what with Anny?
SCC employees, guests and partners can log in to Anny and have access a smaler range of flex workstations an d all creative rooms, equipment at any location (141, 449 and 20.21).
Full‑flex employees and BG members: To book any flex workspaces in Anny, your account must be added to the appropriate permission group—please send an e‑mail to Anny Support.
Are the rooms with flex workstations locked?
The rooms are equipped with offline locks that can be opened with the KIT card. Flex offices and creative rooms can be opened as soon as a booking has been made in Anny. Book first, then place the card on the Siport recorder until you hear a long beep. The offline locking cylinder lights up green when an authorized card is inserted. When leaving the room, please lock it again using the KIT card. Up to 5 minutes may pass between booking and authorization assignment.
How are the flex workstations equipped (technology)?
The standard equipment includes two screens with an integrated docking station (network connection) that can be used with USB-C. Laptop, keyboard and mouse must be brought along.
Can the workstations also be used without booking?
Yes - but. A booking entitles you to use the space in any case. Anyone working at a flex workstation without a booking must vacate the workstation immediately and without comment if it is used by an authorized person with a booking.

Another question

What equipment is available?
In Anny, not only rooms and workstations can be booked, but equipment is also available for all SCC members, e.g. Meeting Owls. A Meeting Owl is a video conferencing system with 360-degree camera and loudspeaker for hybrid meetings, easy to connect with plug-and-play.
TThe equipment is housed in the lockers, which are located in the CN in the passageway between Building 449 and 441, and in the CS in Building 20.20 in Room 372.2. The keys to the lockers are in the key boxes (CN) or on the lockers (CS). The key for the key box is issued at the service desk in the CN and in the secretariat in the CS.
Please return the equipment and the locker key in good time before the end of the reserved time!
How can I stay reachable by phone without a fixed workstation?
With Rainbow, you always have your KIT telephone number with you: PC, notebook, smartphone or tablet. FM has instructions on how to get started.
The existing telephone number can be "virtualized" via a ticket to FM (TTS), i.e. the landline is disconnected and the telephone number can continue to be used via Rainbow.
Is there a storage location so that I don't always have to bring everything from home?
There are lockers at all locations that are large enough for keyboards, for example. They are located in the passageway between Building 449 and 441, in Building 141 in the passageway from the corridor to the computer center extension and in the CS in Building 20.20 in Room 372.2. The key for the locker is issued at the service desk in the CN and in the secretariat in the CS.
Do I have to observe any rules of conduct?
The everyday rules of mutual consideration apply. The rooms and workstations must be available to the next users "as if unused". Therefore, please remove personal belongings and waste, wipe down the desk if necessary and report any defective equipment (new-work-support∂scc.kit.edu), lock rooms if possible.